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High School Counselors and Administrators

OTC Dual Credit is the most inexpensive option in the area and transfers well to other colleges! Explore the information below and within the right-hand menu to learn more about why so many schools choose to partner with OTC Dual Credit!

Fall 2020 Dates

  • Seated refers to High School & Launch Instructor Partnerships
  • Online refers to OTC Instructor Partnerships
Date Range Type of Dual Credit Event
8/15/2020 (seated/onsite) Educator Conference for Instructors (typically the first Saturday in August)
8/19/2020 (online – 16 week) Registration Ends
8/20/2020 (online – 14 week) Registration Begins
8/24/2020 (online – 16 week) Classes Begin and Canvas Sites Open
9/3/2020 (online – 14 week) Registration Ends
9/7/2020 (all) College Closed – Labor Day
9/8/2020 (online – 14 week) Classes Begin and Canvas Sites Open
9/16/2020 (seated/onsite) Registration Ends, no refunds/full bill if drop after
9/22/2020 (online) Monthly Grade Reports
9/29/2020 (all) Payment Window Opens/Invoices Distribute/Rosters to Schools
10/22/2020 (online) Midterm Grade Reports
10/27/2020 (all) Payment Deadline/Students Dropped for Non-Payment – W on Transcripts
11/1/2020 (online – 16 week) Registration – Spring Priority Deadline for Class Subjects and Groups **enrollment continues as long as space exists**
11/1/2020 (seated/onsite) Registration Begins for Seated Spring/OTC Course Scheduling
11/1/2020 (seated/onsite) Last day for new instructors apply for next semester
11/17/2020 (online) Monthly Grade Reports
11/22/2020 11/29/2020 (all) College Closed – Thanksgiving
12/7/2020 (all) Last day to drop or withdrawal with W on transcript
12/12/2020 12/18/2020 (online) Final Exams
12/21/2020 (seated/onsite) Final Grades Due by 10 AM in myOTC by Instructors*
12/23/2020 (online) Final Grade Rosters Distributed
TBA TBA (all) College Closed – Winter Break

21/SP Dates

Date Range Type of Dual Credit Event
12/24/2020 1/7/2021 (all) College Closed – Winter Break
1/13/2021 (online) Registration Ends for Online Spring/Roster Verification
1/15/2021 (online) Canvas Open for Enrolled Students (Test/Troubleshoot Technology Access)
1/18/2021 (all) College Closed – Marin Luther King, Jr.
1/19/2021 (online) First Day of Spring Classes
2/1/2021 2/5/2021 (all) Happy School Counselor Week!
2/10/2021 (seated/onsite) Registration Ends for Seated Spring/Roster Verification
2/10/2021 (seated/onsite) Registration Ends, no refunds/full bill if drop after
2/15/2021 (all) College Closed – Presidents’ Day
2/16/2021 (online) Monthly Grade Report
2/23/2021 (all) Payment Window Opens/Invoices Distribute/Rosters to Schools
3/16/2021 (online) Midterm Grade Reports
3/14/2021 3/21/2021 (online) Spring Break – No Classes
3/19/2021 3/21/2021 (online) College Closed – Spring Break
3/30/2021 (all) Payment Deadline/Unpaid Students Dropped – W on Transcripts
4/1/2021 (all) College Closed – Spring Holiday
4/14/2021 (online) Priority Registration for Fall – Class Subjects and Groups *individual enrollment continues as long as space exists**
4/14/2021 (seated/onsite) Registration Begins for Seated Fall/OTC Course Scheduling
4/20/2021 (online) Monthly Grade Report
5/1/2021 (seated/onsite) Instructor deadline to apply/add classes for following semester
5/3/2021 5/7/2021 (seated/onsite) Happy Teacher Appreciation Week!
5/7/2021 (all) Last day to drop or withdrawal with W on transcript
5/15/2021 5/20/2021 (online) Final Exams
5/24/2021 (seated/onsite) Final Grades Due in myOTC by Instructors
5/26/2021 (online) Final Grades Distributed
June (seated/onsite) Remuneration Checks to Schools

Dual Credit Benefits

The benefits to students who take dual credit courses are numerous:

  • Dual credit provides students with a head start on a college degree.
  • Cost savings for students and their families can be substantial.
  • Students who participate in dual credit experience a smoother transition to college.
  • Dual credit students are more likely to complete a college degree and have higher college GPAs.

Schools and teachers also benefit when students enroll in dual credit classes. For seated classes at the high school, OTC remunerates a portion of dual credit tuition back to participating schools and approved dual credit instructors gain experience teaching college curriculum.

Dual Credit Learning Format Options

OTC Dual Credit offers two learning formats: seated and online.

Seated courses mean students receiving instruction from an approved high school instructor as part of their school day. Typically, this type of instruction is in-person and at the high school location. Launch instructors, while teaching online, are high school instructors teaching OTC courses and are considered the ‘seated’ format with OTC. The subjects available for seated classes depend upon the credentials of each high school instructor and accreditation standards.

Note: High school instructors not listed on course options by school partner may be OTC course facilitators for the online option below, but are not dual credit instructors as indicated above.

Online courses mean students receiving instruction from an OTC instructor and participating in class with other college students of various ages. This type of instruction only exists in the online format. Many area high schools offer this option for high school students to complete in a computer lab as part of the school day. The subjects available for online classes at the discounted dual credit rate are limited to a specific class list, provided within step four of the dual credit admission steps and checklist.

The partnering high school determines which format option is provided to students at their high school. See more information about these options within this page, the right-hand side menu, and within the FAQ – Online v. Seated, Costs.

Expectations and Policies

Students enrolled in dual credit are college students. The expectations outlined below assist students with how to navigate college before high school graduation!

In college, FERPA states educational rights are limited solely to the student, no matter the student’s age. Meaning, we cannot disclose student information to parents, even when students are minors. Students are encouraged to contact OTC directly.

Therefore, OTC expects dual credit students to act like college students, perform at the college level, and be responsible for their own education. The college-level expectations include attendance and active class participation, meeting class objectives and deadlines, and seeking academic help through the resources like the tutoring center. Additionally, students are encouraged to use and respond to their myOTC portal email, especially to contact their course instructor directly when a concern or questions relevant to class arises.

Students who are unable to actively participate in online class(es), are withdrawn from class(es) for non-participation.

Online dual credit students follow OTC’s Academic Calendar; meaning, when a student’s high school is not in session, OTC assignments are still due before the deadline. For more information, visit the important online dual credit link.

Carefully review the Important Online Dual Credit Information and How to be a Successful Online Learner before deciding to pursue online classes.

The limited list of online class subjects, for the discounted dual credit price, is provided within the dual credit admission steps and checklist.

Accreditation and Credits

OTC is accredited by the Higher Learning Commission (hlcommision.org), a regional accreditation agency recognized by the U.S. Department of Education. Our current accreditation status can be viewed here. Our next comprehensive evaluation will be in 2020-2021.

OTC participates in the CORE 42 Transfer Guarantee program. Most courses offered through OTC Dual Credit transfer to other public institutions in the state. The few courses that are not CORE 42, are noted in the class list within the admission steps. Math courses with a CORE 42 prerequisite (MTH 131 & MTH 140) will satisfy the math general education credit portion of CORE 42, but may not directly transfer to all four-year universities like other CORE 42 courses. Non-CORE 42 courses still have transfer agreements with other colleges and universities. Students are responsible for consulting with other college institutions about transfer policies. For more about these topics, visit documents and links.

Costs, Invoice Options & Payment

Costs

Remember, OTC Dual Credit is the most inexpensive option in the area and credits transfer well to other colleges!

OTC Dual Credit courses cost half as much as our dual credit competitors and 80% off regular course rates at OTC.

The cost of dual credit courses depend on the format option.

Seated – Dual credit courses with an approved high school instructor (commonly referred to as “seated”) cost $35 per credit hour. Most classes are three credit hours and cost $105 for the course. Some courses with more credits will cost more than the three credit hour course examples provided. For the seated dual credit option only, OTC remunerates $25 per credit hour back to the partnering school district for each successful student completer of their course(s). Essentially, while OTC charges the least in the area at $35 a credit hour, we give the maximum back to high school partners at $25 a credit hour. See course options by school partner for the cost per class by approved courses and schools.

Online – Dual credit courses taught by an OTC instructor and only offered online (commonly referred to as “online”) cost $170 per class. All courses of this type cost the same, no matter the credit hour: $170. See online dual credit class list within enrollment step 4 for a complete list of online course options in dual credit and the cost for each.

 

Course materials costs and information is provided in another section titled “Course Materials.”

 

Invoice Options – to Students or Schools 

The partnering school district determines if the cost of courses are invoiced to students and families directly or if the school district is invoiced for the cost of tuition and fees. OTC is not able to offer partial billing or split billing between these two options. OTC can either bill all the students directly for all the student’s enrollments or the school district for all student enrollments only.

Schools interested in covering the costs for all student enrollments must complete a financial agreement with the dual credit office. Signed and returned Financial Agreements are automatically valid for an academic year.

 

Payment 

Students and families responsible for the cost of their dual credit class(es) make payment via enrollment step six no matter their course type.

Scholarships – During Dual Credit and After High School Graduation

Dual credit students have two scholarship opportunities. See the section header of the same name under About Dual Credit for more information.

Course Materials

No matter the course learning format, high schools determine if course materials are the student and family’s responsibility or if the school covers the course materials costs.

For seated courses, with an approved high school instructor, the course materials used at high schools are either the same as those course materials used on campus (see OTC Bookstore verbacompare hyperlink below) or those deemed equivalent by the course department chair. High school personnel are responsible for obtaining special permission from course department chair for use of other materials than those required of students on campus. The department chair can provide one copy of the on-campus course material to the approved high school instructor. Otherwise, depending on the course materials format, schools can determine if students will receive access to an individual copy of the course materials (recommended) or if students will have access to a classroom set of the course material.

For online courses, with an OTC instructor, students same course materials as those used by other students in online courses with OTC.

 

Course materials information is listed twice within the steps to enroll as well as accessible through the student’s myOTC account and on the OTC Bookstore page (see hyperlink below).  Within the admission steps, students can see approximate costs of course materials by class within step four and the hyperlink to online class list for dual credit, and enrolled students can use step five Obtain Course Materials for further directions on how to see course material information within the  student’s myOTC account.

Use the OTC Bookstore site to see course materials information: https://otc.verbacompare.com/ In the drop down, select Springfield & Online, the semester, enter course code information, and then Compare Prices button.

Learn more about OTC’s AutoAccess program, for any courses with “AutoAccess” listed.

For course materials, individually or as a bundle, questions about electronic course materials, or for school paid purchase options, please use your enrolled student roster to contact gotts@otc.edu

How to Partner

While enrollment in OTC Dual Credit grows each semester for the last several years, we are still accepting new school partners!  Remember, OTC Dual Credit costs the least, gives the most back to school districts in remuneration, and OTC credits transfer just as well if not better than our competitors! Any school located with the OTC Service Area can participate in OTC Dual Credit. Follow the steps below to partner with OTC Dual Credit. Please follow the steps in sequence. The required steps are listed in bold below.

First, review the information provided on this page and within the right-hand menu to learn more about OTC Dual Credit!

Second, determine the type of dual credit to offer at your school: seated with a high school instructor, online with an OTC instructor, or both. (See more about class types by expanding the Learning Format Options section.) For the seated option, prospective instructors should complete the process outlined in the Dual Credit Instructor page before moving forward. 

Third, obtain a principal signature on the Dual Credit Agreement and scan and email to dualcredit@otc.edu Let us know which type of dual credit is requested in the communication. Afterward, we will provide the relevant OTC Dual Credit letter(s) for marketing to students and parents and as a helpful resource to school personnel throughout the upcoming semester.

Fourth, if the school partner wishes to cover the cost of classes and/or course materials, then the school must also obtain a principal signature on the Financial Agreement (request via dualcredit@otc.edu). The Financial Agreement is optional; not returning the Financial Agreement will result in billing applied to student account only.

Fifth, after submitting the document(s) above, eligible students may begin the enrollment process

We hope to partner with you! If questions exist after review of the information provided, then please us know at dualcredit@otc.edu

How to Enroll – Add Class(es)

After a signed partnership agreement is provided (see How to Partner section), then students can proceed with the steps below.

Students complete each step in the dual credit admission checklist in order to be eligible. Please ensure information provided in each step is clear and accurate.

Course options by school partner for the discounted dual credit price are provided within the hyperlink above (see enrollment step four).

Deadlines for completion are posted within. OTC uses the date of receipt to OTC for completed items. No other dates are used. Students are not enrolled until they receive a “confirmed enrollment” email from dualcredit@otc.edu

The dual credit office communicates a roster of enrolled students before enrollment deadlines, if students are enrolled. School partners can request a roster of enrolled students at anytime.

How to Disenroll – Drop Class(es)

Information to Assist in Making a Decision

We hope students are successful; However, if a student is considering dropping, we highly recommend they first review the drop deadline, refund schedule, the possible impact on financial aid in the section below, as well as discuss high school credits and graduation concerns with the school counselor at school and parents or guardians, before completing the process below.

All college credit activity is evaluated for the purposes of obtaining financial aid for college courses after high school graduation. Meaning, activity in dual credit courses count toward the student’s ability to obtain financial aid for college courses in future semesters. Evaluation for financial aid includes enrollment(s), dropping course(s), and all final letter grades earned. It is important that students make an informed decision regarding how dropping a class may impact their financial aid ability before dropping the courseReview the policy on our website before contacting Financial Aid office with any further questions.

How to Complete the Process – Two Options

Afterward, if it is decided that dropping class(es) is best, the school counselor determines if the (1) student initiates the drop process via a registration form or (2) if the school requests the drop via email to dualcredit@otc.edu

  1. If the student is directed to initiate the process, the student completes a new e-signature registration form. To drop class(es) in the registration form, students will select “drop” in the first column, list only the course information for the course(s) requesting to drop, and a drop reason for each, before the student signs and the registration form is delivered to the parent next from DocuSign (see enrollment step four for more information).
  2.  If the counselor communicates the drop, the counselor must use their school email to contact dualcredit@otc.edu with the student’s complete name, the OTC course information for the course(s) requesting to drop, and provide a drop reason:  changed mind, schedule change, course not needed, health/family issues, instructor issues, military commitment, other, personal finances, relocated, too difficult/got behind, work/time conflict.

Course drop dates reflect the documented completion date of either process above to OTC. No other date will be used.

Verification

After OTC courses begin, students can verify enrollment changes within their account after two business days by signing in to https://my.otc.edu/ and selecting the Canvas tab and schools will receive an enrollment changes roster from the dual credit office for students who disenrolled the previous week.

Proctored Events – Online Dual Credit Classes Only

While you (or a school representative) proctor online courses each day, the proctored event is a special and significant piece of each online course with OTC. In order to better clarify the nature of the required proctored event and to provide best practice services to students, here is some additional information to assist you with proctored events.

Why is the proctored event important?

  • OTC is committed to establishing credibility and academic integrity in online courses.
  • The process assists in verification of student identify; the proper students are receiving the proper credit for coursework completed.
  • Per OTC Policy 2.21, students who do not ethically participate in at least one proctored event will be assigned a failing grade for the course.
  • For more information about proctored events, visit the proctored event site https://academics.otc.edu/academicservices/proctoring-at-otc/

How to Obtain More Information:

  • OTC Instructors provide students with the proctored event information within their course syllabus and/or announcements before or within the first week of class(es).
  • Typically, a three to seven day window exists for students to complete each proctored event.
  • OTC Instructors may choose to use a traditional format (all MTH classes or a quiz or test in other subjects) or may develop their own alternative format (e.g. zoom meet or writing center visit) for the proctored event requirement in each class.
  • For traditional format types, students have the options outlined below. Information for any alternative format options would be included in the student’s course.
  • No matter the type, the event should be free to students.
  • Students may refer to their Canvas course for proctored event information.
  • Students can contact their instructor directly through myOTC email or Canvas with remaining questions or concerns.

Options to Complete the Event (note COM & MTH course specifics within):

  • Only for students of instructors who choose to use the traditional format (three options to complete proctored event requirement):
    1. Recommended for most courses (Not available for COM 105 Public Speaking and majority of MTH 128 Contemporary Math & MTH 130 College Algebra):
      • Description: Online with a webcam and ID through ProctorU Auto, a remote proctoring vendor. No need to schedule with OTC.
        •  Step A. : Install ProctorU
        • Step B: Get ready to take your exam
          • Go to Canvas, and navigate to your proctored exam
          • Click the “Take the Quiz” button
          • ProctorU will automatically step in and navigate you through the exam process from here!
      • Contact: OTC Online, ProctorU Auto or the student’s instructor.
    2. Optional for most courses, Recommended for MTH 128 & MTH 130 (Not available for COM 105):
      • Description: At the high school, with high school resources, via the process outlined below.
        • At the start of the semester, testingservices@otc.edu contacts high schools to determine proctor contact information, confirm students enrolled, provide a tentative version of the proctored event schedule, and a reminder not to submit the off-campus proctor approval form.
        • For students to complete the proctored event at your school, each proctored event must be scheduled 48 hours in advance with testingservices@otc.edu
        • Before the scheduled proctored exam occurs, Testing Services provides unique information for each exam via the Proctor Verification form. Proctors carefully review and follow the additional information provided for each event.
        • Proctored event passwords are never provided to students.
        • Student identity is verified before the proctored event occurs.
        • Proctors monitor students carefully during the entire event.
        • After proctoring is complete, the proctor sends the completed Procter Verification form back to testingservices@otc.edu
      • Contacts: School personnel may refer to communications from testingservices@otc.edu regarding proctored event information, or contact them directly via email or 417-447-8187 with additional questions or concerns.
    3. On an OTC Campus – through Testing Services, some locations require an appointment.

For all MTH 128 & 130 Only:

  • Students should consult their course syllabus and/or their OTC course instructor regarding proctoring options for each proctored event. Students in an online dual credit math courses will most likely either follow option 2 (recommended) or 3 above for each proctored event in their course(s) Some instructors offer certain exams/tests to be taken through option 1. 

For COM 105 Public Speaking Only:

  • Students in COM 105 complete a proctored speech in place of their proctored event. Meaning, as long as students have access to the following, he/she should be able to complete the proctored speech at your school.  The proctored speech can occur at an OTC location as well (see contact information below).
    • Computer with PowerPoint access
    • Camera on a tripod
    • Video projection screen
  • Contacts:
    • For assistance with COM 105 and/or the proctored speech, contact the Speech Communication Center at speechcenter@otc.edu or 417-447-8982.
    • Additionally, students should contact their instructors directly through their myOTC email with specific questions regarding their course.
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