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Faculty Resources – Before Classes Start

ASAP

Email Accounts

You will receive your login information and a temporary password from your supervisor. This cannot occur until all paperwork has been submitted to human resources.

You will be prompted to setup your Q&A profile the first time you login. Information on this process is found on Intra under the Information Technology page – click on PASS Help. Additionally, “login help” is located on MyOTC.

All instructors are expected to use OTC email for work and class-related communication. The expectation is that email will be read frequently, as the College will use email to provide timely communications with faculty.

OTC email can be accessed anywhere there is Internet access by clicking MyOTC on the College’s main webpage. Login with OTC user name and password and select the webmail tab.

The OTC Acceptable Use Policy governs all electronic communications and provides user advisories regarding user responsibilities, privacy expectations, privacy protections, privacy limits and security considerations. This should be considered as a starting point and the direction the College is headed in enhancing the communication capabilities for students, faculty and staff.

Email Accounts

Passwords

You will be prompted to setup your Q&A profile the first time you login. Information on this process is found on Intra under the Information Technology page – click on PASS Help. Additionally, “login help” is located on MyOTC.

Passwords

Human Resources Documents

Please contact the human resources department at HR@otc.edu for all the forms that should be completed prior to employment. Employee benefits are explained on their webpage.

Human Resources Documents

Canvas

Canvas is a learning platform, or learning management system (LMS), used to deliver course materials via the Internet. Courses can be delivered entirely online, taught partially online as hybrid courses, or enhanced using selected its features.

Canvas is accessed through the MyOTC portal. For more information or assistance logging into MyOTC, please contact the OTC Help Desk by email at helpdesk@otc.edu or at 417.447.7548. For technical assistance, contact OTC Online by email at online@otc.edu or at 417.447.8200. For non-technical needs, contact OTC Online by email at online@otc.edu or 417.447.8200. This contact information is valuable and should be included in your course syllabus and course resource area. Other resources for Canvas can be found at the OTC Online website.

Canvas

MyOTC

MyOTC is a portal that offers fast and easy access to resources at OTC, with a secure single login. Information about MyOTC can be found on Intra, and through Online Help. MyOTC is an essential tool to the OTC community and contains the following resources:

  • Access OTC which provides information to faculty, staff and students. Faculty submit grades and attendance here. Class, student advisement and personal information can also be submitted. Employees will access their pay advices and W-2 forms here.
  • Storage is an area where documents can be saved. Projects can be worked on anywhere there is Internet access and stored in this location. After uploading a file, it is important to remember when making changes to the file, the file should be saved and re-uploaded into the MyOTC storage area to have the most recent copy stored.
  • Resources is a tab that provides access to various library research databases and IT resources.
  • Emergency Notification is a messaging system which alerts faculty, students and staff to school emergencies and closings.
  • Webmail is an avenue to access your email.
  • Blackboard is OTC’s online learning platform.

MyOTC

4 Weeks Prior

Academic Calendar

The academic calendar for the year can be viewed at the academic calendar link. Occasionally, changes to the calendar are necessitated. Please check this link periodically.

Academic Calendar

2 Weeks Prior

Course Syllabi Creation

A course syllabus will be prepared by each instructor for every course taught. The information from the course abstract shall be included on the first page of the course syllabus. This information may be accessed by clicking on the Course Abstracts link, or by contacting the appropriate department chair or program director.

All course syllabi must be posted to the Blackboard site established for each course two (2) days prior to the beginning of class. Please remember, a syllabus cannot be posted to Blackboard or distributed to students until it is approved by the department chair/program director and/or lead instructor. A final copy must be sent to the appropriate dean’s office.

The syllabus is provided to the students as a guide for the expectations of the course and is considered a contract with the students. Course Syllabi must reflect the overall objectives of the course as described in the course abstract as well as grading policy, classroom policies and procedures and course schedule. Standardized policies concerning the non-discrimination statement, the Americans with Disabilities Act, Disability Support Services, academic and course grade appeal, academic dishonesty, dropping a class, student expectations regarding the use of technology in seated courses and the College Attendance policy should be clearly specified on the course syllabus. Examples of policy statements can be found in the Syllabus Template.

The online course syllabi template is located on OTC Online’s Online Syllabus webpage.

Testing Services

The Testing Center, which is located in the Information Commons East, Room 123A&B, is a resource available for faculty members who have students that need to take online proctored exams and students with disabilities who require testing accommodations through the Disability Support Services (DSS) office. In addition, we are also responsible for administering both the entrance and exit exams for OTC, along with other specialized exams.

To maximize the use of this important resource for your students please keep the following points in mind. For students who are taking proctored exams for online courses no appointment is necessary. Students who utilize accommodations through DSS are required to schedule appointments. A current photo ID is necessary to take exams in the testing center. For additional Testing Services information in regards to procedures, protocol and hours, please visit our website.

If you have questions or need assistance, please contact Testing Services staff through email at testingservices@otc.edu or by phone at 417.447.8187. Due to our high volume of use please utilize Microsoft Lync or our email for the quickest response.

Testing Services

Grading Scale

A common grading scale is used within all divisions. The grading scale for each course appears on the course abstract template which is available on the Curriculum Development forms. Policy 5.07 – Grading System

Cancellation of a Class

Instructors are not to cancel a class session.

If you are aware of an absence ahead of time (such as an approved meeting or seminar), you are expected to make educationally sound alternative assignments or have another instructor meet the class. This is explained on the Professional Activity/Travel Request Form which you need to complete before attending a meeting. If you become ill, please contact your division office so that arrangements can be made for your class. Upon returning, you will be expected to fill out a Sick Leave Form which goes to Human Resources.

The course abstract includes the course title, number, number of credit hours and course objectives. All of this information will be utilized when developing a course syllabus.  Please click Course Abstracts to access them.

Course Abstracts

Complete attendance requirements are explained in Policy 5.05. All instructors are required to keep an electronic gradebook through either Pinnacle or Blackboard.

Attendance Policy for Students

Attendance Policy for Students

Policy 2.20 explains the need for comprehensive final examinations.

The college will distribute a final exam schedule before the semester begins in order for instructors to prepare course syllabi. The final exam schedule can also be found on the OTC Academic Services website. Instructors are expected to utilize the final exam period scheduled for each course section that is taught.

The comprehensive final exam should be composed of a departmental portion which is consistent for all instructors teaching a given course. In some instances, a practical exam or comprehensive project would be more appropriate.

Final Exams

Final Exams

Students must complete the appropriate withdrawal paperwork through the Registrar’s Office. Students who officially withdraw from a class during the 100% refund period will not have the class appear on their academic transcript. Students who withdraw, or are administratively withdrawn, after the 100% refund period will have a “W” appear on their transcript.

Students should be encouraged to complete their classes as many times the student is doing better than they perceive. If a student does choose to withdraw, instruct him or her to do so officially by completing and submitting a withdrawal form. Remind students there is a published withdrawal deadline for each term. Students should be aware that withdrawing from classes may reduce the amount of financial aid they receive, delay their graduation, or necessitate repayment of aid already received and does not relieve their obligation to pay all tuition and fees due to the College.

Administrative Withdrawal

Please refer to Board of Trustees Policy, Administrative Withdrawal from a Course, for complete information.

Please refer to the Attendance and Administrative Withdrawal Resources website for procedures of Administrative withdrawal.

Please click the administrative withdrawal tutorial link for complete instructions.

A $10 withdrawal fee will be charged to students who are administratively withdrawn.

For more information, contact Dr. Gavin O’Connor at oconnorg@otc.edu.

Note: Students should be aware that administrative withdrawal for lack of attendance or nonparticipation may reduce the amount of financial aid they receive, delay their graduation, or necessitate repayment of aid already received and does not relieve their obligation to pay all tuition and fees due to the College.

Administrative Withdrawal

Academic Integrity

Students and faculty of Ozarks Technical Community College are expected to behave as responsible members of the college community and to be honest and ethical in their academic work. OTC faculty strive to provide students with the knowledge, skills, judgment, and wisdom they need to participate meaningfully in society as educated adults. To falsify or fabricate the results of one’s research; to present the words, ideas, data, or work of another as one’s own; or to cheat on an examination corrupts the essential process of higher education.

Guidelines and more information related to academic integrity are available in the College Catalog/Student Handbook, on the OTC Academic Integrity website and in Board of Trustee’s Policy, Standards of Student Conduct.

Policy 5.15 – Standards of Student Conduct

Academic Integrity

Payroll & Benefits

All OTC employees must have payroll directly deposited into a personal checking or savings account. Contact Human Resources to initiate the direct deposit option. Your first pay will not be issued until all the necessary paperwork has been completed through the Human Resources Offices. If you are not sure if your paperwork is complete, contact Human Resources at 417.447.2632. All pay dates are posted on OTC website on the Finance Department page.

Each semester, final pay will be withheld until final grades have been received by the appropriate division office.

Benefits are explained on Human Resources’ Employee Benefits webpage or by contacting HR@otc.edu.

Payroll & Benefits

Tobacco-Free Policy

OTC became a tobacco-free campus August 1, 2003. Contact The Center of Excellence for Tobacco-Free Campus Policy (417.447.8887) for further information.

Policy 4.02(r)

Tobacco-Free Policy

1 Week Prior

Unlocking Classrooms/Key

Classroom keys are available to faculty for the building(s) in which they teach.  You may request a key by contacting your department chair, program director or through your division office.

Classrooms and labs are to be kept locked when not in use.

If you have any questions or the key you have been provided does not work, please call the appropriate division office.

Faculty are required to turn in classroom keys to the Human Resources office if they no longer teach in the building for which a key was issued, or if they leave employment with the college.

Instructor Evaluations

Because the college cares about the quality of student learning as well as continuous improvement of instruction, each employee will be evaluated annually. During the process, employees will receive feedback from their supervisors to obtain input on job performance and previous goal completion as well as development of future goals related to their position. Information regarding the procedures related to performance evaluations and deadlines will be provided by the Human Resource office.

Supply Requisitions

Your dean will coordinate all requests for classroom supplies and equipment. A purchase order must be obtained before any purchases are made. Consumables, such as pencils and paper, will be available in the division office.

Electronic Grade Book

All instructors are required to keep an electronic gradebook through either Pinnacle or Blackboard.

To access Pinnacle Gradebook, visit gb.otc.edu, and login using your OTC username and password. Questions for Pinnacle Gradebook? Contact helpdesk@otc.edu or call 417.447.7548. Note: Students can access their grades through MyOTC under the “Resources” tab.

To access Blackboard Grade Center, login to MyOTC using your OTC username and password. Click on the “Blackboard” tab. Once logged into Blackboard, and in desired class, click “Grade Center” in the “Control Panel” area. Questions about Blackboard Gradebook? Contact online@otc.edu or 417.447.8198.

Tutorials for Pinnacle and Blackboard gradebook.

Electronic Grade Book

FERPA

FERPA (Family Educational Rights and Privacy Act), also known as the Buckley Amendment, was passed by Congress in 1974. It applies to all educational agencies or institutions, including Ozarks Technical Community College, that receive funds under any program administered by the Secretary of Education. FERPA governs what may be released but does not require that any information be released.

It grants four specific rights to a postsecondary student:

  • Right to inspect and review his or her education record
  • Right to seek to amend his or her education record
  • Right to consent to disclosure of his/her records
  • Right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA

It’s Your Responsibility

As a faculty or staff member, you have a legal responsibility under FERPA to protect the confidentiality of student educational records in your possession. You have access to student information only for legitimate use in the completion of your responsibilities as a college employee. Need to know is the basic principle.

As a faculty or staff member, you have a legal responsibility under FERPA to protect the confidentiality of student educational records in your possession including those in electronic format. You have access to student information only for legitimate use in the completion of your responsibilities as a College employee. Your access to student information, including your own grade book information, is based on your faculty or staff role within the College. You may not release student information to any third party outside your departmental unit.

Student educational records (other than College defined directory information) are considered confidential and may not be released without written consent of the student.

Some practical things to keep in mind:

Grades:

Grades

Students’ scores or grades should not be displayed publicly. Even with names obscured, numeric student identifiers are considered personally identifiable information and must not be used. Grades, transcripts or degree audits for purposes of advisement should not be placed in plain view.

Papers:

Papers

Grades, papers or tests should not be left out in plain view nor should students sort through the documents of other students in order to retrieve their own work.

Class rosters/grade sheets:

Class Rosters/Grade Sheets

These and other reports should be handled in a confidential manner and the information contained on them should not be disclosed to any third party.

Parents:

Parents

Parents, spouses and other relations do not have a right to information contained in a student’s education record.

This information is intended to provide general information and to acquaint faculty and staff with some of the privacy issues surrounding students’ educational records. It is not intended as nor is it a substitute for legal advice on any particular issue.

If you are in doubt about a request for student information, contact the Office of the Registrar at 417.447.6903.

Ferpa (Family Educational Rights and Privacy Act)

Sexual Harassment

IMPORTANT: All adjunct and full-time faculty members must complete an online anti-harassment training each year.

The Preventing Sexual Harassment Exam is found on the Human Resources portion of the website. The completed certificate should be sent to the Human Resources Office before receiving your first payroll. The exam should be completed on an annual basis in January.

In addition, full-time faculty members are required to attend “live” anti-harassment presentations, when offered. Adjunct faculty members may view a video presentation on Blackboard.

Please see the Sexual Harassment policy in the Policies and Procedures Manual.

Please see the Inappropriate Relationships policy in the Policies and Procedures Manual.

If you have additional questions concerning OTC’s Sexual Harassment Policy, please contact Human Resources at 417.447.2631. Staff liaisons are Ramona George (417.447.8861) andDr. Loren Lundstrom (417.447.8197).

Sexual Harrassment

Behavior Intervention Team/Counseling

Faculty are encouraged to call on OTC’s Behavioral Intervention Team (BIT) when a student’s behavior rises to a level of concern. The BIT provides our faculty, staff and students a vehicle to more easily identify students in distress and report a student’s behavior(s) of concern in a very simple, confidential manner using an electronic reporting system. Detailed information about recognizing, responding to and referring students in distress as well as how to report students whose behaviors are of concern can be found at the OTC Cares pages or click on the Behavioral Intervention Team Link. You may also contact the BIT help line at 417.447.6697.

In addition, Counseling Services provides numerous supportive resources to assist members of the OTC Community. Services are offered on a regular basis at the Springfield and Richwood Valley campuses, with distance counseling for the Table Rock, Lebanon and Waynesville locations. The main office location in on the Springfield Campus in ICW 219. They can be contacted at 417.447.6974 or via email at counseling@otc.edu.

Behavior Intervention Team/Counseling

Emergency Notification

Emergency Notification is a messaging system that has been put into place to alert students, faculty and staff of school emergencies and closings. Participation in this system is voluntary but is highly recommended. Your cell phone must be able to accept text messages to receive mobile alerts. If your phone does not accept text messages you can still receive the alerts via e-mail. To sign up go to MyOTC and click on the “Emergency Notification” tab. To complete the signup process you must reply to the text message or email. OTC will not send spam or advertising through this system.

Emergency Notification

Faculty Resource Room

Information coming soon.

By Appointment

Campus Tour

Tours will be scheduled as requested. Please contact Marcia Wheeler at wheelerm@otc.edu.

Campus Tour

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