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Faculty Resources – General Information

Here you’ll find general information for faculty including employee info, teaching and information technology.

Professional Development

OTC commits itself to providing staff development opportunities to the extent that is financially feasible. This includes funding for college development activities, satellite conferences and video tapes. We also provide funds for travel and registration for professional meetings and seminars, on-the-job training and formal classes for full-time instructors. Our institution also encourages staff, full-time and adjunct instructors to contact the office of the Institutional Effectiveness (417.447.8108) with suggestions, questions and comments. College Development Days are contract days. OTC requires full-time faculty participation unless your dean approves an alternative job-related activity.

The Board of Trustees policy, Professional Development Plan, explains the hours required of employees. Full-time faculty members should earn at least twenty (20) hours on an annual basis. Faculty must document their hours and submit them for approval by a supervisor. Submit a complete list of hours obtained with your annual evaluation packet.

Travel Reimbursement

Faculty should complete an Advance Travel Request form in advance of the travel activity. Make sure your request gains approval before making expenditures. Forms are available on the R:drive in the Finance Office forms folder or in the deans’ offices. The amount submitted on this form will be a guide for reimbursement.

Copyright Compliance

OTC expects you to adhere to the Copyright Laws. Please do not make copies of copyrighted material without the publisher’s permission. This includes computer software and videos as well as print material. Check with a librarian in the library if you have questions regarding the fair use of material for your classroom and consult the Board of Trustees policy, Copyright Compliance Policy, for additional information.

Sexual Harassment

IMPORTANT: all adjunct and full-time faculty members must complete an online anti-harassment training each year.

You can find the Preventing Sexual Harassment Exam on the Human Resources portion of the website. You should send the completed certificate to the Human Resources Office before receiving your first payroll. Complete the exam on an annual basis in January.

In addition, OTC requires full-time faculty members to attend “live” anti-harassment presentations, when offered. Adjunct faculty members may view a video presentation on Blackboard.

Please see the Sexual Harassment policy in the Policies and Procedures Manual.

Please see the Inappropriate Relationships policy in the Policies and Procedures Manual.

If you have additional questions concerning OTC’s Sexual Harassment Policy, please contact Human Resources at 417.447.2631. Staff liaisons are Ramona George (417.447.8861) and Dr. Loren Lundstrom (417.447.8197).

Crisis Plan

OTC staff should post a crisis plan in each room. The plan includes procedures to be followed in case of earthquake, fire or explosions, serious illness or injury, suicide, telephone threats and tornadoes. The plan also includes the location of first aid kits and spill kits. For further information about the crisis plan, contact Safety and Security at 417.447.6985.

Safety & Security

If you feel threatened in class or have any medical emergencies, immediately notify OTC Safety and Security by calling the main switchboard at 417.447.7500 or by calling the Safety and Security Office at 417.447.6911. They will notify the offices of Academic Affairs, Administrative Services and Student Service as soon as possible for communication throughout the campus when appropriate.

As soon as practicable after criminal action, accident, injury or other emergency situation, employees and students shall file a written report for each incident with the Office of Safety and Security. In the event of illness or injury, they should also file an “Internal Report of Injury” with the Office of the Vice Chancellor for Administrative Services.

Anti-Discrimination Statement

OTC commits itself to providing equal opportunities for all persons and does not discriminate or retaliate on the basis of race, color, national origin, religion, sex, sexual orientation, marital status, age, disability, citizenship or legal immigration status, veteran status or any other status protected by federal, state and local laws (“protected status”). This extends to admissions, employment, services and educational programs and activities that the college operates (collectively “programs and activities”).

Click here for further information

Commencement

Participation in commencement activities is part of a full-time faculty member’s contractual obligation.

The college provides academic regalia. The gowns are made of disposable material, but you will be able to wear them for many years if taken care of. We also invite adjunct faculty to join in the celebration. OTC holds a spring commencement ceremony. Information about commencement is available in the Registrar’s Office or from commencement@otc.edu.

Drug-Free Workplace

Please refer to the Board of Trustees policy, Drug-Free Workplace, for complete information.

Hazardous Conditions Policy

Please refer to the Board of Trustees policy, Hazardous Conditions, for complete information.

Health and Wellness Center

The college established the Health and Wellness Center as a benefit to its full-time employees in an effort to promote their overall health and wellness. The Health and Wellness Center is a full family practice which also offers routine lab work on site. Dr. Jim Blaine is the practicing physician.

All full-time OTC employees and their dependents are eligible for the clinic, free of charge. For appointments, hours or more information, call 417.866.3133.

Infectious and Contagious Diseases

Employees and/or students of Ozarks Technical Community College who may become infected with any type of contagious disease, such as AIDS, H1N1, SARS, Hepatitis, among others, will not be excluded from enrollment or employment. Moreover, OTC will not restrict their access to college services or facilities.

The college complies with Section 504 of the Rehabilitation Act of 1973 and with the Americans with Disabilities Act. We make every effort to ensure that we afford persons with disabilities admitted to the college  all of the rights and privileges this act provides them with. However, OTC expects persons who know or suspect that they have an infectious illness seek expert advice about their health circumstances. Individuals are obligated ethically and legally to conduct themselves responsibly in accordance with such knowledge for the protection of others.

OTC urges infected persons who know they have an infection to share that information with the appropriate administrator. Then, the college can respond appropriately to their needs. We only disclose such information to responsible college officials on a strictly limited need-to-know basis unless the individual consents in writing to other releases of the information.

Printing

The IT Department implemented software allowing faculty and students 500 free printed pages each semester. This includes wireless from laptops at designated locations. Pages available at the end of the semester will not carry forward to the next semester. OTC does not give refunds for pages remaining on accounts. For more information, call: 417.447.7548.

Free printing is tabulated as follows:

  • Black & white count as 1 page
  • Black & white duplex count as 1 page
  • Color counts as 10 pages
  • Color duplex counts as 10 pages

Printing over the 500 allotted pages must be paid for as follows:

  • Black & white: 5 cents
  • Color: 50 cents

Designated locations:

Springfield Campus

Springfield Campus

  • Open Computer Lab – ICE 223A*, Student Help Desk – IC Atrium*, NKM Lobby*, Graff 206 Hallway*, LCN 112 Hallway*, ITTC Vending Area*, GLZ Student Area*
  • Library – IC 100, Tutoring & Learning Center – ICE 212, Writing Center – IC 200

Richwood Valley

Richwood Valley

  • Open Computer Lab – LSC 216*, Student Services Kiosk – LSC 122*, Library – LSC 203

Table Rock

Table Rock

  • Open Computer Lab*, Lobby Kiosk

Lebanon

Lebanon

  • Open Computer Lab – LEC 107*

Waynesville

Waynesville

  • Open Computer Lab – WEC 100*

*Denotes wireless printing available.

Wireless Printing

You can find the wireless printing link at MyOTC, on the “Resources” tab, under “IT Resources.” We deduct pages students print wirelessly from the 500 free or paid pages.

The college encourages employees to become members of organizations in their community and chosen field. Participation in these organizations might count towards an employee’s professional development hours.

One such example is the Missouri Community College Association (MCCA), an organization that represents the community colleges of the state through legislative representation. It also strives to increase public awareness of the community college. Membership is voluntary. You can also deduct membership dues from your paycheck.

Professional Organizations

Board of Trustees’ Policy 3.08b explains the Tuition Reimbursement Plan OTC offers. Employees meeting certain requirements may qualify for Educational Leave with or without pay (Board of Trustees’ Policy 3.23 and 3.24)

Tuition Reimbursement Plan

Please refer to the Board of Trustees policy, Workload and Expectations for complete information.

Workload and Expectations

Teaching

Classroom Media

OTC equips classrooms with a computer for the instructor and a projector and screen. Classrooms also typically include a DVD player. For information on how to work the equipment in the classrooms, please see the tutorials on intra. If there are problems or issues with any of the equipment, please contact helpdesk@otc.edu.

FERPA

FERPA (Family Educational Rights and Privacy Act) was passed by Congress in 1974. It applies to all educational agencies or institutions, including OTC, that receive funds under any program administered by the Secretary of Education. FERPA governs what information school officials may release but does not require that any information be released.

It grants four specific rights to a postsecondary student. They may:

  • Inspect and review his or her education record
  • Seek to amend his or her education record
  • Consent to disclosure of his/her records
  • File a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA

It’s Your Responsibility

As a faculty or staff member, you have a legal responsibility under FERPA to protect the confidentiality of student educational records in your possession. You have access to student information only for legitimate use in the completion of your responsibilities as a college employee. Need to know is the basic principle.

As a faculty or staff member, you have a legal responsibility under FERPA to protect the confidentiality of student educational records in your possession including those in electronic format. You have access to student information only for legitimate use in the completion of your responsibilities as a college employee. Your access to student information, including your own grade book information, is reliant on your faculty or staff role within the college. Instructors may not release student information to any third party outside your departmental unit.

OTC considers student educational records (other than college defined directory information) confidential. You may not release these records without written consent of the student.

Here are some practical things to keep in mind:

Grades:

Grades

Instructors should not display students’ scores or grades publicly. Even with names obscured, OTC considers numeric student identifiers as personally identifiable information. Therefore, instructors are not to use these. Faculty should also take care not to place grades, transcripts or degree audits in plain view.

Papers:

Papers

Grades, papers or tests should not be left out in plain view. Instructors should also not allow students to sort through the documents of other students in order to retrieve their own work.

Class Rosters/Grade Sheets:

Class Rosters/Grade Sheets

Instructors should handle these and other reports in a confidential manner. You should also not disclose any information contained in them to any third party.

Parents:

Parents

Parents, spouses and other relations do not have a right to information contained in a student’s education record.

The college intends this information to provide general information and to acquaint faculty and staff with some of the privacy issues surrounding students’ educational records. We do not intend it as nor a as a substitute for legal advice on any particular issue.

If you are in doubt about a request for student information, contact the Office of the Registrar at 417.447.6903.

FERPA

Final Exams

Policy 2.20 explains the need for comprehensive final examinations.

The college will distribute a final exam schedule before the semester begins in order for instructors to prepare course syllabi. You can also find the final exam schedule on the OTC Academic Services website. OTC expects instructors to utilize the final exam period scheduled for each course section that is taught.

Instructors should compose a comprehensive final exam of a departmental portion which is consistent for all instructors teaching a given course. In some instances, a practical exam or comprehensive project is more appropriate.

Length of Classes

For each credit hour of a lecture class, OTC expects that the class will meet a minimum of 750 minutes per credit hour during a semester. To accomplish this, instructors should utilize the entire, regularly scheduled class period. You as the instructor are responsible to see that the class meets this requirement. It is important to utilize this time wisely – even the first class session.

Behavioral Intervention Team

We encourage faculty to call on OTC’s Behavioral Intervention Team (BIT) when a student’s behavior rises to a level of concern. The BIT provides our faculty, staff and students a vehicle to more easily identify students in distress. The simple, confidential electronic reporting system also makes it easy to  report a student’s behavior(s). You can find detailed information about recognizing, responding to and referring students in distress as well as how to report students whose behaviors are of concern at the OTC Cares pages or click on the Behavioral Intervention Team link. You may also contact the BIT help line at 417.447.6697.

In addition, Counseling Services provides numerous supportive resources to assist members of the OTC Community. OTC offers services on a regular basis at the Springfield and Richwood Valley campuses. Additionally, Counseling Services offers distance counseling for the Tablerock, Lebanon and Waynesville locations. The main office location in on the Springfield Campus in ICW 219. You can contact them at 417.447.6974 or via email at counseling@otc.edu.

Behavior Intervention Team/Counseling Services

The Speech Communication Center

The OTC Speech Communication Center is a free, friendly service provided to help students in any class with any aspect of any speech assignment. Student tutors can help with such areas as speech and presentation development, organization, outlining and delivery. The Speech Communication Center dedicates itself to providing free student/community support through quality tutoring and mentoring in the areas of Public discipline. It also offers students an opportunity Speaking and the Communication to record their speeches and presentations so they can analyze their performance. The center also encourages instructors from all disciplines to send their students to the Speech Center before any presentation.

The Speech Communication Center is co-located with The Carol Jones Writing Center on the second floor of the Information Commons building in room IC 200. Walk-ins are welcome. However, we do encourage students to schedule an appointment. Email: speechcenter@otc.edu, or call 417.447.8982.

Speech Communication Center

The Speckman Tutoring & Learning Center

We encourage any student wanting to improve his/her learning strategies and grades to visit the Speckman Tutoring & Learning Center (TLC) in ICE 212 on the Springfield campus or at the Academic Support Center (ASC) in Room 206 on the Richwood Valley campus. TLC services are especially useful to students who come to college academically underprepared. Services are free to students enrolled in OTC credit courses. Instructors, staff and skilled peer tutors work with students in a lab-like environment. For further information, please call 417.447.8164 for the Springfield campus or 417.447.7447 for the Richwood Valley Campus. Check with the office at any OTC location (Lebanon, Waynesville and Table Rock) to find out what services they offer.

Tutoring & Learning Center

The Carol Jones Writing Center

The Carol Jones Writing Center is a free, friendly service provided to all OTC students. Staff of student peer tutors will assist students with any aspect of any writing assignment for any course. Whether students are selecting a topic, prewriting, organizing, composing the draft, revising, editing or documenting sources, the Writing Center can help.

Walk-ins are welcome. However, the staff strongly encourages calling ahead for an appointment in order make sure someone is available. Email: writingcenter@otc.edu Telephone: 417.447.8235.

Writing Center

Academic Alert, Probation and Suspension

The college wants to see students succeed. In an effort to assist the students, we expect that you keep your students informed of their progress in your class. The college will notify students of mid-term grade deficiencies of “D” or “F” via their student email account. The notice will encourage the student to seek your assistance, talk with an advisor and visit the Speckman Tutoring and Learning Center.

OTC will place students who do not maintain a satisfactory grade point average on academic probation (see the College catalog for complete description). This is to encourage students to limit the number of credit hours that are attempted and enroll in appropriate developmental courses or repeat courses. While on academic probation, OTC requires students  to make contact with their academic advisor to review their education plan before being released to register.

After the third semester of probation without making satisfactory academic progress, OTC will place the student on academic suspension for one semester.

Academic Alert, Probation and Suspension

Academic and Course Grade Appeal

The college has established an equitable and orderly process to resolve academic dissatisfaction at the college. This may include final grades, instructional procedures, attendance, instructional quality and situations related to academic issues. Please refer to the appeals website for complete information (Academic and Course Grade Appeal).

Academic and Personal Freedom

Please refer to the Board of Trustees Policy, Academic and Personal Freedom, for complete information.

Attachments to Walls/Moving Furniture

If rearranging tables and chairs within the classroom, please return them to their original position before leaving. Also, if you require additional furniture, inform the appropriate department chair. Please do not attach nails, screws, tape or other objects to walls which may damage the surface.

Contact maintenance@otc.edu if you need the following:

  • To hang pictures or objects
  • The furniture needs repairs
  • Removal of furniture
  • To complete a Transfer/Disposal Form in order to permanently remove furniture

Bookstore

The OTC Bookstore provides many services for students, faculty and staff. It offers a full line of textbooks, both new and used, academically priced hardware and software, reference books and materials, official OTC apparel and gifts, office supplies and convenience items. The bookstore also provides a buyback program in which used textbooks may be sold back for cash. Students may purchase textbooks in store by credit card, cash, check or charged to an MyPay account. Individuals may also make purchases online and either ship them or place them on reservation for in-store pick-up.

The college gives OTC employees a 10% discount on items purchased from the bookstore.

The location of the OTC Bookstore is at the corner of Sherman and Brower, just west of the Information Commons on the Springfield Campus. For additional information or any questions, call the bookstore at 417.447.6620.

For textbook adoption resources, please refer to the OTC Bookstore website for textbook proposal and approval procedures.

Desk Copies of Textbooks

You are more likely to receive desk copies if your dean requests them on formal college letterhead. The bookstore does not request desk copies of textbooks for instructors. See your department chair or secretary if you have not received a complementary desk copy of textbooks.

Campus Visitors

You should direct any individual who comes to campus looking for either a student or staff member should be directed to Safety and Security. As a matter of security, a faculty member should never open his or her classroom to an unexpected visitor unless accompanied by Safety and Security.

Safety and Security will ask all visitors to provide identification. They will then determine if there is an immediate reason to find the person being sought. In the event of an emergency, Safety and Security will ask the visitor to wait in the Safety and Security office while the officer goes to find the person.

The security officer will ask the student or staff member if they wish to see the visitor. If so, the security officer will take the student or staff member to meet the visitor. If they do not wish to see the visitor, the officer will return to the Safety and Security office and ask the visitor to leave the campus. Safety and Security personnel will ensure the individual leaves campus.

No one should release the student or staff members whereabouts or information if there is no emergency or immediate need to contact the individual.

Children on Campus

OTC provides environments that promote learning for students who are enrolled. Classroom, studio, library and laboratory settings are not appropriate places for children. The only exception is when the child is participanting in a college-sponsored activity, such as a Community Enrichment youth class. The campuses are also places of easy access to the public and do not have resources to protect unsupervised children. Therefore, OTC prohibits employees, students and visitors from leaving a child unattended at any college facility. OTC may remove students from class until they make appropriate childcare arrangements. For more information, contact the Safety and Security office, IC 208, 417.447.6911.

Please refer to the Board of Trustee policy, Staff Enrollment and Tuition Exemption, for credit and non-credit classes taken at OTC.

Course Tuition Waiver

Please refer to the Board of Trustees policy, Credit-By-Exam, for additional information.

Credit by Exam

Curriculum Approval

You must present the development of a new program or course or requesting any significant changes to the Curriculum Committee for approval or recommendation to the Vice Chancellor for Academic Affairs. Changes such as such as alterations to title, credit hours or content requires a course abstract, preferred course sequence and others must go through this process. See your department chair or program director for curriculum due dates and procedures to submit your proposal for review.

You can find the forms and instructions for curriculum changes on the Curriculum Development site.

Contact the Coordinator of Curriculum at gravesr@otc.edu or 447.8115 if you have questions regarding the curriculum proposal process.

Field Trips

The college recognizes that instruction can take place outside of the typical classroom and lab areas. On this premise, OTC encourages faculty to pursue instructional activities through first-hand experiences that relate directly to the respective subject area. Instructors should make field trip requests in advance. They should also submit these requests to the appropriate department chair for approval from the division dean.

Grievance Procedure for Students of Non-Academic Issues

Instructors should direct students with complaints related to grades and/or academic instruction to the Academic & Course Grade Appeal, procedure found in the Student Handbook section of the College Catalog. Students with other complaints which cannot readily be resolved through normal channels, may bring their complaints to the dean of students. If the dean of students cannot satisfactorily resolve the complaint, the student may request the matter be referred to the College Student Grievance Committee. The chairperson will convene the committee. Then, the committee will hear the complaint and make a recommendation for resolution to the campus president. The decision of the campus president shall be final.

Guest Speakers

Please refer to the Board of Trustees policy, Guest Speakers, at OTC for complete information.

Hazardous Materials

Address questions concerning hazardous materials storage or disposal  to the Coordinator of Environmental Safety and Compliance at 417.447.6607 or the Director of Safety and Security, 417.447.6985.

Full -Time Instructors

OTC expects all full-time instructors to maintain a minimum of five office hours per week (see Board of Trustees policy, Workload and Expectations). You should set the times to hours convenient to the students and distribute them throughout the week. No office time should be less than one-half hour.

List  your office hours on your course syllabi and give them to your dean. You should also post them on an outside door to your office, such that students can see the times even if you are not in your office.

Adjunct Instructors

Be available outside of class for students to seek assistance. This is most likely directly before and/or after your class. The college provides some shared desk space and a file drawer for your convenience. The easiest way for your students to know when they can meet with you is to put your office location and time on your course syllabus.

Please talk to your department chair or program director about adjunct office locations.

Office Hours

Online and Web-Enhanced Course Sections

“W” sections designate online credit courses. For a course to be considered an “online” course, it must be delivered online. All OTC Online courses require one proctored assessment at an approved location convenient for the student.

“H” sections designate hybrid courses. For a course to be considered a “hybrid” course it must be delivered primarily online (usually, more than half the coursework is online), but also include some face-to-face meetings at a designated OTC location. Face-to-face meeting dates, times and locations for hybrid courses vary by instructor. OTC will list them on the course schedule.

OTC Online

OTC Online provides resources, support, training and reviews for online teaching and learning for students and faculty.

Contact Information: OTC Online’s email address is online@otc.edu, or call 417.447.8200.

Safety in the Classroom

Instructors must always enforce safety practices shall always be enforced, especially in shop and laboratory facilities. Please follow these guidelines:

You, as the instructor, are the expert on safety in your area. Therefore, it is your responsibility for teaching safety to your students and seeing that they understand and follow safe practices. You are also responsible for keeping the area and equipment in safe operating order.

An instructor must ALWAYS be present when shops and laboratories are in used.

If it is necessary to leave while class is in progress, place another knowledgeable instructor in charge. Or, give the students a break and lock the room.

In case of an accident, employees are required to report immediately to Safety and Security at 417.447.6911 all criminal actions, accidents, injuries or other emergencies occurring on college property or in college facilities. The nearest college administrator and supervisor should also be notified as quickly as possible.

Crisis Management

OTC places a crisis flip chart in each classroom on the wall next to the exit. Please familiarize yourself with this flip chart and the specific instructions for your classroom in the event of an actual crisis situation. Notify Safety and Security at 417.447.6911 if the crisis flip chart is missing.

To provide expanded learning opportunities, cultural development and prepare students for an increasingly global community, OTC offers several study abroad opportunities. Interested faculty should contact their division dean for information on how to participate in a study abroad program.

Information Technology

Anti-Virus Protection for Home Computers

Information Technology recommends the use of the following anti-virus software for personal laptops and home computer use. The software is available at no cost for download through the following links:

For PC computers (Windows XP SP2 and higher), we recommend Microsoft Security Essentials. For MAC computers, we recommend Sophos.

Computer Labs

Open computer labs are available for currently enrolled OTC students to do homework, research, printing and practice using software applications. Open computer lab locations are as follows:

Springfield

ICE 223A

417-447-7548

Richwood Valley

LSC 216

417-447-7700

Lebanon

LEC 107

417-532-5044

Table Rock

Waynesville

WEC 100

573-774-5061

Computer Labs

Please call the location for hours of operation and additional information. The location of the Springfield and Richwood Valley hours are on the Computer Lab website.

OTC’s Information Technology Department implemented Messaging Records Management (MRM) to help reduce the footprint of email storage, reduce cost and to keep a more consistent and efficient email environment.

MRM Quick Reference

Junk Mail

14 day retention policy

Deleted Items

90 day retention policy

Managed Folders

Retain One Week

Retain One Month

Retain One Year

Personal (Retain Two Years)

Retain Forever

Inbox

One year retention policy

User Created Folders

One year retention policy, if not moved into one of the Managed Folders

Best Practices

  • Go through email and email folders and delete items that are no longer needed.
  • Move required items into one of the five “Managed Folders” or leave the items if a one year retention policy is sufficient and appropriate.

Intra

As an OTC employee, you will have access to Intra, OTC’s intranet (https://in.otc.edu/). Intra is an employee resource containing valuable information, newsletters, forms, training and publications.

Laptops

Laptops are able to access the Internet in most main campus classrooms when connected to the green data port in the wall outlet.

All OTC laptops need to connect to the OTC network at least once a month for virus-scanning and Microsoft updates. Please remember if you have an OTC laptop, it is your responsibility to keep it safe and secure. IT may charge laptop replacement or repair costs resulting from employee negligence to the employee’s department.

When using laptops for presentations outside of OTC, test the presentation on and off the OTC network to ensure you install all drivers and plug-ins.

The IT Help Desk has eighteen laptops available for faculty and staff to check out for classroom usage, OTC events and OTC-related business travel. The department chair needs to submit faculty requests for laptop check out. Faculty can check out laptops for a maximum of two weeks at a time. Please contact helpdesk@otc.edu at least one week in advance to reserve one.

Network Storage

OTC grants faculty, staff and students network access providing storage space on an on-campus server to store work or school-related data. Documents saved to the network are backed up nightly and can be retrieved if accidentally deleted. There are three network drives:

  • H Drive – Your “My Documents” folder or home drive
  • S Drive – Instructor and student curriculum storage. IT deletes content seven days after it deletes the class.
  • R Drive – Departmental storage and common are – available to all faculty and staff

Note: documents saved on the OTC network are accessible from campus computers only. You can save documents to the Storage area in MyOTC to access it off campus. Remember that computers do not back up documents saved to the local hard drive (C:drive) and desktop.

Software Guidelines

The IT department must approve all OTC purchased software prior to purchasing. Send all the software information, websites, links and trial software to helpdesk@otc.edu or deliver to Graff 203 for evaluation. Only the IT department has software installation rights on computers in classrooms and labs.

Full-time instructors

  • Administrative rights on office computers
  • Can install software

Note: if the computer requires a rebuild due to a repair or virus, you will need to reinstall any instructor installed software.

Adjunct instructors – No software installation rights

Note: if you require additional OTC-approved software on an adjunct office computer, deliver the software to the IT Help Desk (GRF 203) with room location and computer name (i.e. DT012345).

You may submit licensed software, when approved by the appropriate dean, to the Help Desk with a license to install it on a computer or computers designated by the dean. The Help Desk requires a minimum of two weeks after receiving the software for testing and installation.

The dean’s office should approve all work order requests to change software or configuration in a computer lab and then forwarded to the Help Desk.

Technology in Seated Courses

As technology continues to advance, more instructors incorporate online and web-based instructional tools in the classroom. The college encourages instructors to utilize alternative teaching practices when they are beneficial to student learning. In the process of incorporating these methods, an instructor must be cognizant of the student population and have an understanding of limitations that many students face when accessing online materials. As instructors, we should provide students with the opportunities and expose them to increasing technological advances in order to enhance their level of computer proficiency.

Currently, the college requires that every instructor includes his/her syllabus and staff information on the Blackboard site. Instructors may enhance their Blackboard courses at their discretion.

Regarding the use of technology as it relates to the delivery of content:

Course Content and Technology

In a seated course, instructors should use time spent in class as the primary venue to deliver the content of the course as stated in the course abstract. The manner in which instructors deliver that content in the classroom is left to the discretion of the instructor.

Regarding the use of technology as it relates to classroom assessment of content:

Course Assessment and Technology

In a seated course, instructors should primarily conduct the administering of classroom assessments (other than “traditional” assessments including, but not limited to, research papers, essays, mathematical problem sets, etc.) during the regularly-scheduled class periods. The manner in which instructors administer those assessments is left to the discretion of their discretion. The use of assessments (administered online) outside the regularly-scheduled class periods are acceptable if the following criteria are met:

  • Instructors use these assessments on a limited basis:
  • Instructors keep the percentage of the course grades comprised of online assessments to a minimum

*OTC may exempt selective admissions programs  from this policy.

Instructor Guidelines

Instructor Guidelines

The following are guidelines of consideration when developing online materials for seated classes. Exceptions may apply to courses of certain content.

File Size or Format

Due to the number of students with dial-up modem access to the Internet, it is recommended that instructors consider format and file size to avoid excessive download time.

  • Files should not exceed 10 MB (e.g. large PowerPoint presentations, graphics, etc.)
  • Files should not take more than 10-20 minutes to download
  • Instructors should pay particular attention to streaming videos as several factors impact download times (e.g. quality, file size, playtime, etc.)

Assignments, Quizzes and Exams

OTC also recommends that instructors present these materials during scheduled class periods. An instructor may require students complete certain activities online. Issues for consideration by the instructor may include the following:

  • A student should have adequate time to make accommodations for accessing and completing the activity.
  • Instructors give a minimum of 72 hours for the activity to be available. Next-day turnaround is not an acceptable procedure.
  • Ideally, instructors should make activities available for at least one week.
  • Actual completion time of the activity is at the discretion of the instructor.
  • Instructors should notify students of required online activities at least one week prior to activity availability.
  • Instructors should use technology in the seated class for the enhancement of the course. Extensive online work is more appropriate for a hybrid course, and instructors limited heavy online use to those courses.

Other

Copier

A copy machine will be available for your use. The division secretaries will be able to assist you in the preparation of class materials. Please allow plenty of time. If you need extensive numbers of copies or the number of pages is extensive, please allow time for the material to go to the print shop. The division secretary will be able to prepare the print shop order. A Risograph copier is also available for large copy runs.

Fax

Each of the departments on campus should a fax machine (it may be attached to the copier). There is also a fax machine in the library for student use.

The college locates first aid kits in various areas. For a list of first aid kit locations, please refer to the Crisis Plan posted in each room of the college.

Parking

OTC has open parking in all lots. Please observe “no parking” signs.

Telephones

Cisco IP phone systems provides many useful functions and features for OTC. You can find documentation on these functions and features here.

  • OTC phones have a seven-digit phone number that begins with 447. However, when dialing from one OTC phone to another, you need only use the last four digits.
  • To dial an off-campus local number, dial 9 and then the seven-digit number. Example: 9-123-4567.
  • In order to make a local (off-site) call from an OTC phone at the Lebanon, Waynesville or Table Rock locations, dial 99, then the seven-digit number. Example: 99-123-4567.
  • Dial 911 on an OTC phone from any campus to dial 9-911.
  • For long distance numbers, dial 1 + area code + seven-digit number. Example: 1-702-123-4567.

The campus phone system includes voicemail capability. If OTC assigns your phone a voicemail account, you can find instructions and guidelines here.

Conference Room Locations

The college named several of its conference rooms after individuals. When invited to meetings, sometimes you may see “xxx Conference Room” as the meeting location. The link below will explain the physical location of each of those rooms.

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