OTC Dual Credit Instructor Handbook

OTC Dual Credit Instructor Policies, Procedures and Practice Guide


The following is provided as a supplement to the OTC Instructor Handbook.

Be aware that noncompliance and/or failure to adhere to OTC policies and OTC Dual Credit expectations may result in the withdrawal of students from the college course and instructor decertification to offer OTC courses in future semesters.



  1. Establish and maintain an OTC username and password for OTC email and access to my.OTC.edu. OTC email can be forwarded to a preferred account.
  2. Instructors must contact the OTC helpdesk for assistance.

Professional Development

  1. Participate in the annual OTC Educator Conference each year.


  1. Ongoing collegial discussions about curriculum, pedagogy, assessment, and course philosophy ensure OTC Dual Credit instructors are expected to ensure delivery of quality OTC courses to students.


  1. Additional training may be recommended by the OTC department chair or designated faculty liaison.


  1. Unless alternate arrangements are made in a timely fashion with the OTC faculty liaison, failure to participate at the expected intervals will result in decertification to offer OTC Dual Credit courses.

Before Offering the Course

  1. Utilize the course materials approved by the appropriate OTC faculty liaison in each OTC course offered.


  1. Utilize the current semester OTC syllabus template and OTC educational objectives in all OTC courses offered.


  1. Convene the OTC Dual Credit course in accordance with the current content expectations, objectives, pedagogical approaches, student performance standards, and assessment strategies as established by the faculty liaison.


  1. As long as all OTC standards are taught and adhered to, an instructor can also teach the dual credit course with AP, but cannot teach the course simultaneously for OTC and another dual credit provider.


  1. Verify course offerings via my.otc.edu and communicate any discrepancies via dualcredit@otc.edu prior to the start of the OTC semester.


  1. Verify official rosters of student enrollment in each course via my.otc.edu and communicate any discrepancies via dualcredit@otc.edu before the posted enrollment deadlines each semester.


  1. Students must be enrolled for college credit by the posted deadlines and at the time the course is taken; there is no retroactive enrollment or awarding of college credit.


  1. Monitor official rosters of student enrollment in each course via my.otc.edu throughout the semester offering the OTC course.


  1. Payment is expected in full by the posted deadline. Failure to make payment in full may result in a hold preventing future registration, the ability to obtain transcripts, and/or disenrollment.

While Offering the Course

  1. In the event of extended absence from the classroom (i.e. more than five days) the instructor, primary school contact, or principal must notify the OTC Dual Credit office to make arrangements for an OTC approved suitable replacement.


  1. Submit the OTC syllabus and common assessment used each semester an OTC course is taught.


  1. Participate in observations conducted by an OTC liaison, at the intervals set by the college, and respond to the feedback provided.


  1. Provide site visitors with all materials and information (e.g. syllabus, schedule, availability, graded assignments) as requested prior to the visit.


  1. Report episodes of academic misconduct to OTC Dual Credit immediately upon determining such activity occurred.


  1. Follow student disability accommodation recommendations as practiced on an OTC campus.


  1. Encourage students to complete the online End of Course Survey.


  1. Student information while in college courses is protected under the Family Educational Rights and Privacy Act (FERPA) no matter the student’s age while in college class(es).

Final Grades & Post-Semester

  1. Submit final grades via myOTC and a copy of the gradebook to the respective academic department within OTC’s established time frames.


  1. While rare, it is possible that an OTC final grade may differ from the high school final grade if the high school has expectations outside of those practiced in the college setting and/or college course.


  1. Notify OTC Dual Credit of plans to retire, change of high school, or the high school’s plan to discontinue offering the course.



Updated: 7/2020