For new students (or returning after one year) follow the steps in the Accommodation Process outlined below to apply for accommodation services.

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This step-by-step process is to establish accommodation services for currently enrolled OTC students with a disability -or- students returning after one year (or longer) to reestablish services.

 

image students with Ozzy

Become an OTC Student

Complete application process at OTC. Once accepted you will have access to your own myOTC page.

students walking into information commons at OTC

Complete DSS Application

  • Log in to MyOTC
  • Click on “Getting Started”
  • Select “Disability Support Application”

myotc page

-OR-

  • Click on the Apply for Services button at the bottom of this page.
  • Log in using your OTC login and password.
  • Complete the online form

Schedule a Meeting

After submitting your completed application, the DSS office will contact you to schedule an appointment with a Disability Resource Counselor. You will receive a phone call and an email in an effort to get your appointment scheduled. When scheduling, plan for about one hour of time for the initial “intake” appointment.

dss front desk

Gather Documentation

Gather your disability supporting documentation to bring with you to your initial meeting.

Students should submit at least one of the following:

  • IEP/504 plan
  • Full evaluation/diagnostic report
  • Accommodation letter from previous postsecondary institution
  • Medical records/patient portal diagnostic summary
  • Letter from a healthcare professional. on letterhead, which confirms a diagnosis

If you do not have any current documentation at this time, you may still qualify for services. DSS can aid in the retrieval of documentation and/or make referrals if additional diagnostic testing is needed. If you need more information see Documentation Guidelines below.

Meet With DSS

Meet with a DSS professional and through an interactive process, determine if an Individualized Accommodation Plan is appropriate.

Once you are found eligible for services, an Accommodation Plan is created together.

people at a desk

Share Your Accommodation Letter

Once your plan is created,  a letter is then emailed to your OTC student email address from DSS showing your accommodations. You should forward the Accommodation Letter to your instructors at your discretion at the beginning of each semester. The best practice is to be proactive! Discuss your letter with your instructors to make sure the accommodations are appropriate for the class and the instructor knows how to implement them.

In order to use your accommodations, you must present your letter to your instructors.

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Keep in Contact

Once accommodation services are set up, keep in contact with DSS. Inform DSS of any changes that occur in your health that may impact your accommodation needs. We also love to hear your feedback and success stories!

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Additional Information

Available Services

  • Testing Accommodations
  • Coordination of needed classroom accommodations
  • Coordination of interpreters, readers, writers, and tutors
  • Provision/coordination of assistive technology
  • Consultation with faculty and staff regarding accommodation needs
  • Liaison with community professionals and agencies
  • Transition to college activities
  • Resources for students receiving disability support
  • Information and referrals for student who suspect they have a disability
  • Resources for veterans with disabilities

Who Qualifies for these Services?

A disability is defined by the Americans with Disabilities Act (ADA) as “a condition that limits one or more essential life functions.”

Students with diagnosed or perceived disabilities including, but not limited to the following may qualify for accommodation services:

  • Learning disabilities
  • Attention Deficit Disorder (ADD/ADHD)
  • Depression, Anxiety, or other psychological disabilities
  • Autism-Spectrum Disorders
  • Health disabilities
  • Physical/mobility disabilities
  • Visual impairments-blind/partial sign
  • Deaf/hard of hearing
  • Post-Traumatic Stress Disorder
  • Temporary disabilities

What Is An Accommodation?

An accommodation is a tool or adjustment that would allow a student with a disability, who is otherwise qualified, to fully participate in educational opportunities, services and programs, within both physical and virtual environments. We look to Section 504 of the 1973 Rehabilitation Act, the Americans with Disabilities Act (ADA) of 1990, and the Americans with Disabilities Act Amendments Act (ADAAA) of 2009 as guidance when finding reasonable and appropriate accommodations for students.

In DSS, we look for what accommodations work for each individual student and in each class. This is an individualized process because disabilities can affect people differently—even those with the same diagnosis.

Accommodations are meant to “level the playing field.” Accommodations do provide access but do not guarantee success. Success is up to you!

Documentation Guidelines

To qualify for services, you must provide documentation that identifies the disability. There are multiple ways to provide DSS with documentation of your disability. Documentation should provide proof of diagnosis and/or prior accommodations.

Students should submit at least one of the following:

  • IEP/504 plan
  • Full evaluation/diagnostic report
  • Accommodation letter from previous postsecondary institution
  • Medical records/patient portal diagnostic summary
  • Letter from a healthcare professional. on letterhead, which confirms a diagnosis

For more info please see AHEAD Guidance on Documentation

If students do not have current documentation, they still may qualify for services. DSS can aid in the retrieval of documentation. DSS can also make referrals if additional diagnostic testing is needed.

Available Accommodations

  • Accommodations ensure equal access to academic and other classroom information and activities. You will work with a DSS professional in determining the most appropriate accommodation(s) for your individualized needs. Examples of accommodation services offered through Disability Support Services include, but are not limited to:
    • Testing accommodations
    • Note-taking accommodations
    • Text-book accommodations
    • Assistive technology and software accommodations
    • Classroom accommodations

What About Service Animals?

Service animals are increasingly common on today’s college campuses. Service animals are allowed on all OTC campuses and in all OTC education centers. Exceptions to campus access may include sterile environments and/or those requiring personal protective equipment. Determinations for access will be made on an individual basis.

A service animal, as defined by the Americans with Disabilities Act (ADA), is a dog that has been trained to perform an active task for the benefit of an individual with a disability. Students are not required to register a service animal. Additional information about service animals can be found at these sites:

FAQs about Service Animals

Regulations about Service Animals

Can Accommodation Requests be Denied?

Accommodation requests can be denied if a student does not have diagnosable or perceived disability and/or if the request is not “reasonable.”

An accommodation is not reasonable if it is:

  • A threat to the health and safety of self or others
  • An undue financial or administrative burden
  • Gives an unfair advantage to a student
  • Disruptive or a substantial alteration in the manner in which the program or services are offered.

A college is not required to change a course or program to fulfill a student’s desire to be in that course or program.

NOTE: An accommodation cannot be applied retroactively. Once established, accommodations are for that date forward.

What About Emotional Support Animals?

Emotional support animals (ESA) are increasingly common on today’s college campuses. Both service animals and emotional support animals are allowed on all OTC campuses and in all OTC education centers. Exceptions to campus access may include sterile environments and/or those requiring personal protective equipment. Determinations for access will be made on an individual basis.

An emotional support animal provides passive support in the form of companionship for the benefit of an individual with a disability. A student wishing to use an emotional support animal on campus must complete the accommodation process through Disability Support Services (DSS). This process includes:

  1. Completing a Disability Support Application. Please visit the Apply page.
  2. Completing an intake interview with a Disability Resource Counselor (DRC).
  3. Having a qualified provider (psychiatrist, psychologist, licensed professional counselor, licensed clinical social worker, or other mental health professional) complete the ESA Request for Information Form (link below) and returning it to the DSS office or your DRC.

ESA Request for Information Form

DSS can help advocate for students with emotional support animals once they have completed all three steps above.

If you have questions concerning service animals or emotional support animals, please contact us.

For more information on accommodations or documentation guidelines: OTC Policy & Guidelines