{"id":52910,"date":"2025-04-23T15:47:55","date_gmt":"2025-04-23T15:47:55","guid":{"rendered":"https:\/\/academics.otc.edu\/disabilitysupport\/?page_id=52910"},"modified":"2025-04-23T16:04:14","modified_gmt":"2025-04-23T16:04:14","slug":"timeline-for-requesting-accommodations","status":"publish","type":"page","link":"https:\/\/academics.otc.edu\/disabilitysupport\/timeline-for-requesting-accommodations\/","title":{"rendered":"Timeline for Requesting Accommodations"},"content":{"rendered":"

READ POLICY: OTC Policy 2.75\u2014Student Disability Accommodation<\/a><\/p>\n

Timeline for requesting accommodation(s)<\/u>:<\/p>\n

The interactive process for accommodation(s) takes time and will correspond with the student\u2019s level of engagement. Potential recipients of services should anticipate a minimum of 5 business days between submission of an application and receiving an accommodation letter that must be sent by the student and received by the instructor. Accommodation(s) are not active until the instructor has been notified by the student and given the opportunity to address whether the requested accommodation(s) constitute a fundamental alteration of the course, activities, or program. Accommodation(s) are never retroactive.<\/p>\n

READ CAREFULLY:<\/p>\n

    \n
  1. Student applies for accommodation(s) through MyOTC (allow 48 business hours to receive a response to your application). You should have voicemail available and check your OTC email for our communications. We cannot respond to non-OTC email addresses.<\/li>\n
  2. Student responds immediately to communications from DSS, via student\u2019s OTC email or phone. Any delay in response will result in a delay scheduling the student\u2019s intake meeting.<\/li>\n
  3. Student provides supporting documentation with qualifying diagnosis(es) from a licensed provider, including impact and limitation(s) on a major life activity(ies). DSS may request additional documentation during an interactive process. Delays in submitting supporting documentation will result in delays in the process. Failure to submit supporting documentation as requested and required will result in denial of request for services and\/or accommodation(s).<\/li>\n
  4. Scheduling an intake, either in person or virtually, will depend on availability of student and accessibility coordinator. Student delays in scheduling their intake will result in delays in DSS scheduling the intake for the accessibility coordinator. Failure to arrive for a scheduled intake will result in an additional delay. Student is responsible for contacting DSS and rescheduling the missed intake.<\/li>\n
  5. Student participates in the interactive process for determining appropriate accommodation(s) which includes the intake meeting, completing paperwork, signing and returning the accommodation plan. Failure to participate in any of these elements of the process will delay or even conclude further discussions of services through DSS.<\/li>\n
  6. Student is sent an accommodation plan from their accessibility coordinator through DocuSign within 48 business hours of the intake meeting unless the student has been notified of a delay either during the intake meeting or via OTC email. A student entering a selective program must plan for a collaborative meeting with that program before an accommodation plan will be sent.<\/li>\n
  7. Once a signed accommodation plan is received via DocuSign, the accessibility coordinator will initiate the creation of an Accommodation Letter. A student can expect to have this letter within 48 business hours after submitting their signed plan.<\/li>\n
  8. STUDENT forwards their Accommodation Letter or prints and hands their Accommodation Letter to their instructor(s). DSS will NOT send the Accommodation Letter to instructors.<\/li>\n
  9. Instructor has opportunity to contact DSS about any concerns which may delay the implementation of accommodation(s) in the student\u2019s course.<\/li>\n
  10. Student will be notified of instructor or program initiated delays. DSS will engage in timely collaboration with instructor or program in addressing concerns and keep the student updated of progress, including potential plan revisions.<\/li>\n<\/ol>\n

    IMPORTANT: DSS responds to communications Monday\u2014Friday, 8:30 am\u20144:00 pm, when the college is open. Hours of operation are Monday\u2014Thursday, 8:00 am\u20145:00 pm , and Friday, 8:00 am\u20144:30 pm, when the college is open.<\/p>\n

    Students are and must be active participants in the ongoing process of receiving accommodation(s) in college. Engagement and communication are crucial to ensure students have accommodation(s) that provide access and address barriers.<\/p>\n","protected":false},"excerpt":{"rendered":"

    READ POLICY: OTC Policy 2.75\u2014Student Disability Accommodation Timeline for requesting accommodation(s): The interactive process for accommodation(s) takes time and will correspond with the student\u2019s level of engagement. Potential recipients of services should anticipate a minimum of 5 business days between submission of an application and receiving an accommodation letter that must be sent by the…<\/p>\n","protected":false},"author":102,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-52910","page","type-page","status-publish","hentry","description-off"],"yoast_head":"\nTimeline for Requesting Accommodations - OTC Disability Support Services<\/title>\n<meta name=\"description\" content=\"Provides timeline from requesting to receiving accommodations in your college coursework. 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