The documentation of disability is written proof that a disability exists. Documentation is necessary to determine if there is a substantial limitation to a major life activity such as learning, walking, talking, seeing, hearing, etc. It also provides information the college needs in order to consider accommodations for equal DSS. Documentation of disability is kept in a secured site in the DSS office, separate from the student’s college file. The extend of documentation required may vary depending on the claimed disability and requested accommodations.  Additional documentation may be requested as needed in order to provide the most appropriate accommodations.  Documents such as IEPs and Section 504 Plans may be considered appropriate documentation.

The DSS offices use the documentation to:

  • Determine if the documentation certifies that a disability is present.
  • Determine if the documentation shows that the disability causes a substantial limitation to a major life activity such as learning, hearing, seeing, speaking, walking, etc.
  • Determine eligibility for specific accommodations for equal DSS.

Responsibility for Documentation
The student is responsible for providing documentation of disability to the college. For more information about the documentation requirements for specific disabilities, the student should contact the DSS office at the campus he/she plans to attend. Documentation must reflect current functioning and be based on an adult assessment.

Documentation can come from a variety of sources such as:

  • The Missouri Division of Vocational Rehabilitation
  • Public High Schools
  • Private physicians
  • Licensed psychologists
  • Veterans Administration
  • Private Rehabilitation Centers or Agencies
  • Office serving students with disabilities at other colleges/universities

Delivering documentation:

  • Sign a Release of Information form so that the DSS office can obtain written permission to send for documentation.
  • Have it mailed or faxed by the qualified professional.
  • Note: The DSS office reserves the right to refuse documentation that is hand-carried to the DSS office.